Minutes of the Board of Directors Meeting
April 14, 2000

The Board of Directors of the Lancaster County Solid Waste Management Authority met on Friday, April 14, 2000 at 7:30 A.M. at the Authority office, 1299 Harrisburg Pike, Lancaster, PA.

ATTENDANCE

Board of Directors present were: Chairman Frost, Ebel, Hammel, Kassees, Musser, and Spangler. Absent were: Clark, Varljen and Wood. Staff present were: Warner, Forster, Garner, Lausch, Norris, Olson and Dougherty. Also present was Solicitor George T. Brubaker.

APPROVAL OF THE MINUTES

On motion by Kassees, second by Ebel and unanimous vote, the minutes of the February 11, 2000 meeting were approved.

EXECUTIVE DIRECTOR'S REPORT - Warner reported on the following:

• Operating Results - The Authority had a tremendous month in March, setting records for tipping revenue for the month while receiving almost 57,000 tons of waste. The surplus was $439,291 after allocating $650,000 to the reserve accounts.
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• Annual Report - The 1999 Annual Report was distributed to the Board.
  
  
• Employee Safety Incentive Program - An incentive program to promote safety and accident prevention was instituted. Employees at each facility get treated to lunch if they go an entire month without an incident. If they go six months, they receive a decal for their hard hat.

FINANCE DEPARTMENT - Olson reported on the following:

• LCSWMA Preliminary Results Actual vs. Budget - All Programs for the Month and Three Months Ended March 31, 2000.
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• LCSWMA Summary Comparison for the Three Months Ended March 31, 2000 and 1999.
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• LCSWMA Accounts Receivable Report and Past Due Detail Analysis as of March 31, 2000.

• Approval of Disbursements - On motion by Spangler, second by Hammel and unanimous vote, the Summary of Disbursements for February and March 2000 in the total amount of $6,742,703 were unanimously approved.

ADMINISTRATIVE SERVICES DEPARTMENT - Lausch reported on the following:

• Waste Stream Management - The Summary Tonnage Report - Actual Results vs. Budget for the Month Ended March, 2000 was reviewed. Total revenue tons received for processing and/or disposal at Authority facilities in March were 56,913 tons, which was 8,080 tons over budget. The Authority received more tons and more tipping fee revenue during March, 2000 than during any March in the history of the Authority.

• Solid Residual Waste - Three-year renewal agreements were signed with Major Smith, Fleur de Lait, Mount Joy Wire, Clark Filter, Flexsteel, and Donegal Industries for their manufacturing wastes. A first time five-year agreement was entered into with R.W. Sauder, Lititz and the agreement for R.H. Sheppard's foundry waste was extended for another year.

Grace Industries has been awarded the contract for clean-up of the former Berkley Products landfill in Denver, and we have been selected as one of the disposal sites. We anticipate revenues of $150,000 from this job.

• Liquid Residual Waste - During March, 553,250 gallons of waste were delivered to the Liquid Treatment Plant. Revenue for the waste was $26,322, or $5,894 over budget.
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• Recycling - The DEP Annual Report was completed and submitted. The County recycling rate for 1999 was 33.5%.

The Annual Municipal Recycling Coordinators Meeting and Tour will be held on Thursday, April 20 from 9:00 A.M. to 4:00 P.M.

• Insurance - A meeting was held with Murray Insurance to discuss workers compensation claims. Murray will be assisting with the next safety meeting that will focus on strains and sprains which account for the majority of our injury claims. Also, we will be instituting a safety incentive program.

• Resolution 2000-1 - Pension Plan Administrative Committee - On motion by Spangler, second by Hammel and unanimous vote, the Board appointed Carol Olson to the Pension Plan Administrative Committee. A list of the current Administrative Committee members will be forwarded to the Trustee.

OPERATIONS DEPARTMENT - Garner reported on the following:

• Transfer Station - A PennDOT Route 30 West preconstruction meeting was held on March 2, 2000. Our main traffic concern will be during blasting operations, which must be done during daylight hours. Several alternate truck routes have been planned, and we should be able to adjust if traffic delays become a problem.

On April 1, the Transfer Station stayed open from noon until 5:00 P.M. exclusively for Lancaster City trucks working on the city spring clean-up. The city was billed $150/hour for this service, in addition to their regular tipping fees.

• Rental Equipment Bid - On motion by Ebel, second by Kassees and unanimous vote, the Board accepted the bids for rental equipment as submitted for the period April 1, 2000 through March 31, 2001 and authorized staff to rent equipment on an as needed basis from the lowest bidder, with equipment available at the time of the rental.

• Purchase of a New Rubber Tired Loader and Sale or Trade of Used L-70 Loader - On motion by Musser, second by Ebel and unanimous vote, the Board awarded the contract for the purchase of a new Rubber Tired Loader to Cleveland Brothers Equipment Company for the bid price of $140,793 and exercise the guaranteed buyback of $53,740 for the used L-70 Loader from Highway Equipment Company.
  
  
• Purchase of a Compact Pick-up Truck for the Landfill - On motion by Kassees, second by Hammel and unanimous vote, the Board approved the purchase of a compact 4-Wheel Drive Dodge Dakota truck via the State Bid from Elizabethtown Dodge for the sum of $15,204.
  
  
• Award Contract for the Purchase of Two (2) Dump Trucks - On motion by Ebel, second by Musser and unanimous vote, the Board awarded the contract for the purchase of two dump trucks and trade-in of two used dump trucks to Hollinger Mack, Inc. for the total contract price of $127,667.
  
  
• Lubricants Bid - On motion by Kassees, second by Hammel, and unanimous vote, the Board awarded the contract for lubricants to Carlos R. Leffler, Inc. for the period May 1, 2000 through April 30, 2001.
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• Purchase of New 60 Cubic Yard Roll-Off Containers - On motion by Hammel, second by Musser and unanimous vote, the Board awarded the contract for the purchase of two 60 cubic yard roll-off containers to Accurate Industries for the bid price of $12,102.

• Site Operations - Electric revenues for March totaled $1,290,012, or $4,000 under budget. The revenue shortfall was due to the scheduled outage for Unit #2 lasting one day longer than anticipated. Average boiler availability for March was 90%.

A total of 35,836 tons of waste was delivered to the facility in March, the second highest monthly total in the plant's history.

• Regulatory Activities - Randy Weiss was on site on March 1 and again on March 28 for routine site inspections. He observed activities on the tipping floor, charging floor, boiler building, and ash residue building.

The Susquehanna River Basin Commission consumptive water use report for the water consumed at the RRF was submitted on March 1. Total water usage for 1999 was 212.3 million gallons, or approximately 581,750 gallons per day.

• Other Activities -. Attended two meetings regarding the establishment of a flourescent bulb recycling program for bulbs generated by residents and small business in Lancaster County.

TECHNICAL SERVICES DEPARTMENT - Norris reported on the following:

• Administrative - Work continued with the administrative requirements of our facility permits regarding the annual updated Forms 26R. To date we have received approximately two-thirds of the forms needed.
  
  
• A meeting was held with CDM who has been hired by Elizabethtown Borough as the consultant for their waste water treatment plant upgrade. We anticipate there will be no effect on our continuing to receive the effluent mandated by the existing Agreement between the Authority and Elizabethtown Borough.
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• Capital Project Administration - Approval has been received from DEP for the Capping/Cell 4 Construction Certification Submittal.

The LASA Pipeline "record" drawings should be completed in April so that Gannett Fleming can provide the Form 37. We will then forward the drawings to the Department.

• Facilities Compliance and Assurance - The first year 2000 Landfill topo/volume summary was completed. For the period ending February 29, an in-place density of 2,392 pounds per cubic yard was achieved and only required 7.1% soil cover materials.

• Work continues on the FFLF Development Plan. Surveying of all stockpiles and laying out the subbase elevations for the future access road and Cells 5, 6, and 7 have been completed.

CITIZENS ADVISORY COMMITTEE

• The CAC met on March 7 and reviewed the financial and operating results for 1999 and took a walking tour of the CFI property adjacent to the Transfer Station

PUBLIC COMMENT

There was no public comment.

EXECUTIVE SESSION

The Board went into Executive Session at 8:55 A.M. to discuss real estate matters.

ADJOURNMENT

There being no further business to come before the Board, the meeting adjourned at 9:40 A.M.

APPROVED BY THE BOARD OF DIRECTORS OF THE LANCASTER COUNTY SOLID WASTE MANAGEMENT AUTHORITY THIS 16TH DAY OF JUNE 2000.

John S. Kassees, Secretary