Minutes of the Board of Directors Meeting
August 11, 2000

The Board of Directors of the Lancaster County Solid Waste Management Authority met on Friday, August 11, 2000 at 7:30 A.M. at the Authority office, 1299 Harrisburg Pike, Lancaster, PA.

ATTENDANCE

Board of Directors present were: Chairman Frost, Clark, Ebel, Hammel, Kassees, Musser, Spangler and Varljen. Absent was Wood. Staff present were: Warner, Forster, Garner, Lausch, Norris, Olson and Dougherty. Also present were Solicitor George T. Brubaker, Hartman Underhill & Brubaker; and Glenn Hoag and Tom Wilton, Ogden Martin Systems of Lancaster.

APPROVAL OF THE MINUTES

On motion by Kassees, second by Varljen and unanimous vote, the Minutes of the June 16, 2000 meeting were approved.

EXECUTIVE DIRECTOR'S REPORT - Warner reported on the following:

• Operating Results - Business is extremely good and a surplus of $599,680 for the month of July was generated. This surplus is after allocating $850,000 to reserve funds. Tipping fees are now $1.4M over budget. Operations expenses remain under budget despite tonnages running well above expectations and at record levels.
  
  
• Radiation Monitoring - Warner and Forster attended meetings with representatives from York County Solid Waste Authority and DEP-Bureau of Radiation. It looks like we may get some relief in allowing the RRF to process waste which may contain very small amounts of non-regulated radioactive material. DEP is still preparing guidelines for the program.
  
  
• Debt Rating - Standard & Poor's would like to review our credit rating. Financial information has been sent for their review with the idea of their upgrading our rating.
• SWANA's WasteCon 2000 - This year SWANA's WasteCon will be held in Cincinnati, Ohio. Board members should coordinate attendance with Kay Dougherty.
  
  
• Meeting Schedule - Warner proposed the following dates for upcoming Board meetings:

September 15 - Board of Directors Meeting
October 13 - 2001 Budget Workshop Meeting
November 17 - Board of Directors Meeting - Adopt 2001 Budget
December 15 - Board of Directors Meeting - Reorganization

• Sludge - EPA has just issued a report that indicates workers who land apply Class B sludge should wear respirators for pathogens. As a result, next year we may need to again study the future of municipal sludge disposal in Lancaster County.
  
  
• Reiber House - Manor Township has received a $55,000 grant from Community Parks Initiative to renovate the Reiber House. We will help coordinate and participate in the renovation project. Barry Smith of Manor Township will coordinate the end use of the facility. As approved by the Board last year, the Authority will provide matching funds.

FINANCE DEPARTMENT - Olson reported on the following:

• LCSWMA Preliminary Results Actual vs. Budget - All Programs for the Month and Seven Months Ended July 31, 2000.
  
  
• LCSWMA Accounts Receivable Report and Past Due Detail Analysis as of July 31, 2000.
  
  
• Approval of Disbursements - On motion by Ebel, second by Musser and unanimous vote, the Summary of Disbursements for June and July 2000 in the total amount of $6,847,716 were unanimously approved.

ADMINISTRATIVE SERVICES DEPARTMENT - Lausch reported on the following:

• Waste Stream Management - The Summary Tonnage Report - Actual Results vs. Budget for the Month Ended July, 2000 was reviewed. Total revenue tons received for processing and/or disposal at Authority facilities in July were 55,635 tons.

• Solid Residual Waste - A three-year Service Agreement was signed with Bulova Technologies LLC for their manufacturing waste.

On July 24 we began receiving waste from the Berkley Products Landfill Project located north of Denver. The contractor on this project is Grace Industries, Nazareth, PA and the project involves the excavation and removal of waste from .8 of an acre of the former landfill. We have set a daily delivery cap of 500 tons and are receiving that amount each day at the Landfill. Tipping fee revenues from this project should be in excess of $400,000.

• Liquid Residual Waste - During July, 442,850 gallons of waste were delivered to the Liquid Treatment Plant. Revenue for the waste was $24,382, or $1,116 below budget.
  
  
• Recycling - We received a 902 Grant disbursement in the amount of $11,550 for the recycling roll-off containers located at our facilities and publicity materials for the New Holland program. We are in the process of preparing 904 Grant applications for 39 municipalities for 1999.

• Insurance - Work continues with Murray Insurance Associates and William Gallagher Associates who will be submitting proposals on August 18 for the September renewals.
  
  
• Printed Materials Bid Award - On motion by Varljen, second by Hammel and unanimous vote, the Board approved entering into a contract for Printed Materials on an as-needed basis with Edgewood Printing Company for the period September 1, 2000 through August 31, 2001.

OPERATIONS DEPARTMENT - Garner reported on the following:

• Administrative - A draft forecast of labor and operating expenses for the remainder of the year was completed. This is the first step in the budget process for 2001.
  
  
• Landfill - The FFLF began accepting 500 TPD of waste from cleanup of the Berkley Products Landfill Project. This waste, coupled with the need to bypass waste from the Transfer Station, resulted in daily tonnage nearing the permit limit of 2,000 TPD. Employees at all sites are doing a great job in coordinating the effort.

RRF CONTRACT ADMINISTRATION DEPARTMENT - Forster reported on the following:

• Site Operations - Electric revenues for July totaled $1,399,965, or $90,965 ahead of budget; this is also the third highest monthly total in the plant's history.

A total of 30,947 tons of waste was delivered to the facility in July. Both Transfer Station deliveries (due to bypassing) and residual waste deliveries were down 17%.

A chart entitled, LCSWMA RRF Boiler Availability: 1992 - 2000 was reviewed.

The ferrous recovery system had another good month, removing 718 tons of metal from the residue. The ash residue system operated the entire month without downtime.

• Regulatory Activities - Randy Weiss was on site on July 14^th for a routine inspection. His report contained no operational violations.

Results from spring stack testing were received, and they continue to be favorable.

A meeting was held with representatives from OMSL and Jane Greber of DEP to review emissions exceedances for 1999. There were a total of 15 exceedances last year; however, the boilers operated within permit limits over 99.9% of the time in 1999. Forster distributed a copy of the 1999 Emission Exceedances. Glenn Hoag also commented on the exceedances for 1999.

An application has been submitted for the Governor's Award for Environmental Excellence, under the Pollution Prevention Category, for the NO_x and mercury emissions control systems at the RRF.

TECHNICAL SERVICES DEPARTMENT - Norris reported on the following:

• Administrative - "Year in review" tasks have begun regarding budget, goals and objectives and Capital Projects.
  
  
• Capital Project Administration - Work continued on the Frey Farm Site Development Plan. We anticipate construction of our next Capping Project in 2001 which, in conjunction with the revised regulators regarding 6" rock size, will incorporate a rock crushing aspect so that our existing rock stockpile is eliminated.
  
  
• Facilities Compliance and Assurance - We continue to await the Department's final permitting action regarding the NPDES discharge from the Cornwall Open Pit Mine. It does, of course, look like we will not be pumping from Cornwall this year.

CITIZENS ADVISORY COMMITTEE

• The CAC did not meet.

PUBLIC COMMENT

There was no public comment.

EXECUTIVE SESSION

The Board went into Executive Session at 8:55 A.M. to discuss real estate matters.

ADJOURNMENT

There being no further business to come before the Board, the meeting adjourned at 9:45 A.M.

APPROVED BY THE BOARD OF DIRECTORS OF THE LANCASTER COUNTY SOLID WASTE MANAGEMENT AUTHORITY THIS 15^TH DAY OF SEPTEMBER, 2000.

John S. Kassees, Secretary