| |
Minutes of
the Board of Directors Meeting
Feburary 11, 2000
The
Board of Directors of the Lancaster County Solid Waste Management Authority
met on Friday, February 11, 2000 at 7:30 A.M. at the Authority office,
1299 Harrisburg Pike, Lancaster, PA.
ATTENDANCE
Board
of Directors present were: Chairman Frost, Ebel, Hammel, Kassees, Spangler,
and Wood. Absent were: Clark, Musser and Varljen. Staff present were:
Warner, Forster, Garner, Lausch, Norris, Olson and Dougherty. Also, present
were: Solicitor George T. Brubaker; Glenn Hoag and Tom Wilton, Ogden Martin
Systems of Lancaster, Inc.; David T. Fritz, Sr., Krista Weisser, and Liz
Frantz, Trout, Ebersole & Groff, LLP and Richard Schlauder, R.W. Beck.
APPROVAL
OF THE MINUTES
On
motion by Kassees, second by Ebel and unanimous vote, the minutes of the
December 17, 1999 meeting were approved.
EXECUTIVE
DIRECTOR'S REPORT - Warner reported on the following:
-
Operating
Results - Although the Authority posted a surplus of
$253,529 ($250,000 to reserves), the month ended approximately $130,800
below budget. The shortfall was due to weather - two snowstorms late
in the month; and the RRF was knocked off line due to a tree falling
on a transmission line during a high wind storm.
FINANCE
DEPARTMENT - Olson reported on the following:
-
LCSWMA
Preliminary Results Actual vs. Budget - All Programs for the Month
and One Month Ended January 31, 2000.
-
LCSWMA
Accounts Receivable Report and Past Due Detail Analysis as of January
31, 2000.
-
Approval
of Disbursements - On motion by Wood, second by Hammel
and unanimous vote, the Summary of Disbursements for December 1999
and January 2000 in the total amount of $7,333,472 were unanimously
approved.
-
LCSWMA
Summary Comparison for the Twelve Months Ended December 31,1999 and
1998.
-
LCSWMA
Reconciliation of Budget Surplus to Audited Statements Surplus Years
Ended December 31, 1999 and 1998.
-
Auditor's
Report - Krista Weisser, Trout Ebersole & Groff,
LLP presented the audited LCSWMA Financial Statement Years ended December
31, 1999 and 1998. The Management Letter was also reviewed. After
discussion and motion by Spangler, second by Kassees and unanimous
vote, the Board accepted the audited financial statement as presented.
-
Cash
Fund Management - On motion by Spangler, second by Hammel
and unanimous vote, the Board approved an initial transfer of $5,000,000
to Hopper Soliday to establish a Construction Reserve account. The
Board also approved entering into an Investment Advisory Agreement
(pending Authority's Solicitor changes) with Liberty Capital Advisors
(aka Hopper Soliday).
ADMINISTRATIVE
SERVICES DEPARTMENT - Lausch reported on the following:
-
Waste
Stream Management - Waste deliveries dropped substantially
in January due to the two snowstorms. The Summary Tonnage Report -
Actual Results vs. Budget for the Month Ended January 31, 2000 was
reviewed. Total revenue tons received for processing and/or disposal
at Authority facilities in January were 40,845 tons, which was 2,309
tons under budget.
-
Solid
Residual Waste - New Agreements were signed with Fleetwood
Homes of PA located in Elizabethtown for plant trash, and Prestige
Color for disposal of their ink waste.
-
Liquid
Residual Waste - During January, 503,411 gallons of
waste were delivered to the Liquid Treatment Plant. Revenue for the
waste was $27,537.
-
Supply
Sales, formerly Grinnell, has accepted our proposal to treat their
oily waste water for another year. Also we are receiving waste water
on a regular basis from New Standard Corporation in York. The Fort
Indiantown Gap Waste Water Treatment Plant project for disposal of
heating oil contaminated sludge will take place in February.
-
The ferrous market pricing has been improving over the last six months.
From July 1999 through January 2000, white goods/light iron went from
$33/ton to $79/ton, small RRF ferrous from $39.50/ton to $61.00/ton,
and large RRF ferrous from $22/ton to $27/ton.
-
A Kraft
Leaf Bag meeting was held with representatives of 13 municipalities
and 3 waste hauling companies to review the results of the leaf and
grass collection programs. It is anticipated more municipalities will
be using the bags in 2000.
-
Insurance
- On January 30, there was a fire at the Transfer Station,
and CNA had a claims adjuster on site for inspection of the damage.
The damage will not exceed the $50,000 deductible, therefore the cost
of repairs will be reimbursed from the GSIF.
-
Benefits
and Compensation - Coresource, the new third party administrator
for the healthcare plan, has our account fully set up and is processing
claims. We finalized the healthcare plan reinsurance renewal. By self
insuring more of the risk, we have held our base premium increase
to 8%.
-
The contract for Employee Assistance Program (EAP) services was renewed
with Life Management Associates. The contract was renewed at no increase
in cost.
OPERATIONS
DEPARTMENT - Garner reported on the following:
-
On Monday morning following the fire, we met
with TAH Construction and Garden Spot Electric. Both contractors agreed
to start repairs immediately. The completed repairs are expected to
take three weeks.
-
Purchase
of Landfill Hydroseeder - Bid specifications were advertised
and sent to two vendors. Only one bid was received. On motion by Hammel,
second by Ebel and unanimous vote, the Board awarded the contract
for a new hydroseeder and trade-in of the existing unit to Reinco,
Inc., for the bid price of $25,918 ($30,710 less $4,792 trade-in).
-
Award
of Contract for Tires and Tire Service - Bids were received
from three vendors. On motion by Kassees, second by Hammel and unanimous
vote, the contract for New Truck Tires, Construction Equipment Tires
and Tire Services was awarded to Service Tire Truck Centers and the
contract for Retread Tires to McCarthy Tire Service Co., per Bid Summary
Sheet. Each contract is for the period April 1, 2000 through March
31, 2001.
RRF
CONTRACT ADMINISTRATION DEPARTMENT - Forster reported on the
following:
-
Site
Operations - Electric revenues for January totaled $1,174,700,
or $61,300 under budget. The revenue shortfall was due to a total
facility outage that occurred when a tree limb fell onto the power
line that connects the RRF to the GPU electrical grid.
-
Average
boiler availability for January was 91.6%, falling 7% from December
due to the unscheduled outage.
-
A total
of 28,267 tons of waste were delivered to the facility in January,
down 16% from December.
-
Regulatory
Activities - Randy Weiss was on site on January 27 for
a routine monthly inspection. He was satisfied that wood chips had
been placed on the floor of the ash residue building to prevent ash
from tracking out of the building. Also, the 4th Quarter
tonnage report was submitted to PADEP in January.
TECHNICAL
SERVICES DEPARTMENT - Norris reported on the following:
-
Facilities
Compliance and Assurance - After extensive effort, we
received the Title V permit for the RRF. This 5 year permit is in
effect until January 31, 2005. We continue to wait for the issuance
of the Creswell/Frey Farm Landfill Title V Permit.
-
Capital
Project Administration - The Form 37 Certification of
Construction Activity for the Capping/Cell 4 Construction project
has been submitted to PaDEP. LASA Pipeline drawings are being completed
by Gannett Fleming.
-
Administrative
- Various 4th Quarter and year-ending reports
were completed and submitted to PaDEP.
CITIZENS
ADVISORY COMMITTEE
The next
meeting of the CAC will be held on March 7, 2000.
PUBLIC
COMMENT
There was
no public comment.
EXECUTIVE
SESSION
The Board
went into Executive Session at 9:00 A.M. to discuss real estate matters.
ADJOURNMENT
There being
no further business to come before the Board, the meeting adjourned at
9:25 A.M.
APPROVED
BY THE BOARD OF DIRECTORS OF THE LANCASTER COUNTY SOLID WASTE MANAGEMENT
AUTHORITY THIS 14TH DAY OF APRIL, 2000.
By
John S. Kassees, Secretary
|
|
